ARTICLE I: Name
The name of the organization shall be the Society for Risk Analysis - New England Chapter (SRA-NE) (hereinafter designated as SRA-NE), a chapter of the National Society for Risk Analysis (hereinafter designated as Society).
ARTICLE II: Objectives and Powers
The objectives of the SRA-NE are:
1. To serve as the focal point for interaction of members of the risk analysis professional community and other interested individuals and organizations in New England and nearby areas.
2. To further understanding, awareness and appropriate applications of risk analysis, and to promote exchange of ideas and practical experiences among members of the academic, industrial, regulatory communities, and public interest groups involved in risk analysis and risk management.
3. To sponsor and organize scientific and educational meetings.
4. To serve as a resource for, and provide support to, the Society and to the local community.
5. Develop membership within the Society at a local or regional level.
The SRA-NE shall have all such powers as are provided by law, its Articles of Incorporation, and these By-Laws, including without limitation the power to hire and discharge employees and consultants; to acquire, own, and dispose of property, including contributions made to it; and the power to do any and all lawful acts necessary or desirable for carrying out the SRA-NE's objectives. The SRA-NE is not organized for profit and no part of its assets or income shall inure to the benefit of any private individual, partnership, or corporation. The SRA-NE shall not engage in any activities that are inconsistent with its qualification as a tax exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States Internal Revenue law).
ARTICLE III: SRA-NE-Society Relationship
Section 1. The activities of the SRA-NE and its members shall be governed by the By-Laws of the SRA-NE.
Section 2. The SRA-NE shall not have the authority to act for, or in the name of, the Society.
Section 3. The SRA-NE shall not be financially associated with the Society.
ARTICLE IV: Membership
Section 1. Members of the Society may become full members of SRA-NE upon payment of SRA-NE dues.
Section 2. A person who is not a member of the Society may become an associate member of the SRA-NE upon payment of the required dues.
Section 3. Student membership is open to qualified students upon payment of student dues.
Section 4. SRA-NE membership in good standing is dependent upon payment of dues for the current year (the SRA-NE year will run from July 1 through June 30). Dues for memberships initiated at other times during the year will not be pro-rated.
Section 5. Only full members of the SRA-NE in good standing are eligible to hold office or to vote in SRA-NE elections or recalls.
ARTICLE V: SRA-NE Officers and Councilors
Section 1. The Officers of the SRA-NE are: the President, the President-elect, the Secretary, and the Treasurer.
Section 2. The President and President-elect shall have 1-year terms in office (July 1 through June 30). At the initiation of the SRA-NE, both will be elected; in subsequent years, the President-elect shall serve as President for 1 year after his or her term as President-elect.
Section 3. The Secretary and Treasurer shall serve staggered 2-year terms. At the initiation of the SRA-NE, the Secretary shall be elected to a 2-year term and the Treasurer to a 1-year term. In subsequent years, these Officers shall be elected alternately to serve 2-year terms.
Section 4. Nominations may be made by the Nominating Committee and SRA-NE members in good standing. There must be at least two nominees for each position to be elected, and nominations must be submitted to the Secretary at least one month prior to distribution of ballots.
Section 5. SRA-NE elections shall be held annually no later than May. Nominations shall be solicited by the President and members of the Nominating Committee. Ballots shall be electronically distributed by the Secretary to the membership within 14 days of the deadline for receiving nominations. Completed ballots shall be returned to the SRA-NE Secretary electronically or by mail no later than 14 days after the date on which the ballots were distributed. The Secretary and at least two members of the SRA-NE shall tally any paper ballots and add them to the results of the electronic ballots. All elections shall be decided by a plurality of the SRA-NE members voting. Ties shall be settled by a suitable lottery.
Section 6. In the event of a vacancy in the office of Secretary or Treasurer, the President shall make an appointment to fill the vacancy until the unexpired term is completed. In the event of a vacancy in the office of the President, the President-elect shall succeed to that office and continue as President for the succeeding term. In the event of a vacancy in the office of President-elect, the President shall provide for a special election.
Section 7. Recall of any elected Officer shall be by written ballot and shall require a two-thirds majority of the SRA-NE members voting provided that at least 50 percent of the SRA-NE members in good standing vote for recall. Such recall shall be initiated by a petition signed by at least 20 percent of the SRA-NE members in good standing.
Section 8. Officers and nominees for these offices must be full members in good standing of the SRA-NE.
ARTICLE VI: Administration
Section 1. The SRA-NE shall be governed by the Officers of the SRA-NE, hereafter the “Executive Committee.”
Section 2. The Officers of the SRA-NE are: the President, the President-elect, the Secretary, and the Treasurer.
Section 3. The President shall preside at all meetings of the SRA-NE and shall perform such other duties as may be necessary. In the President's absence, the President-elect shall preside. If both the President and President-elect are absent, they shall designate a temporary chair. The President will provide quarterly articles to the Society for the purpose of relaying SRA-NE activities to the Society’s RISK Newsletter.
Section 4. The Secretary shall keep accurate minutes of all meetings of the SRA-NE; shall carry on the correspondence of the SRA-NE; and shall keep an accurate list of the members and their status. The Secretary shall be responsible for annual filings with the Massachusetts Attorney General’s Office in order to maintain the non-profit status of the organization.
Section 5. The Treasurer shall be the custodian of all funds of the SRA-NE and shall pay all authorized bills incurred by the SRA-NE. The disbursement of the SRA-NE funds shall be made only upon authorization of the President. The Treasurer shall submit the accounts (bank statements, reimbursement records, and funds collected) for review by the other Officers 2 weeks prior to the annual business meeting of the SRA-NE (see Article VIII, Section 1) and shall transmit to his or her successor in office all funds and property of the SRA-NE in his or her possession. An annual report shall be submitted to the SRA-NE membership in such form as may be determined by the Executive Committee. The Treasurer shall prepare or oversee the filing of all fiscal reports of the SRA-NE as may be required to be filed with federal and state agencies from time to time.
Section 6. No part of the net earnings of the SRA-NE shall inure to the benefit of any member or Officer of the SRA-NE, or any private individual (except that reasonable compensation may be paid for services rendered to or for the SRA-NE).
Section 7. No funds shall be expended by or in the name of SRA-NE to the extent that the expenditure would represent use of funds for a purpose or for purposes not within the SRA-NE's exempt purposes under Section 501 (c) 3 of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States Internal Revenue law).
ARTICLE VII: Committees
Section 1. There shall be Standing Committees and Ad Hoc Committees.
Section 2. The Standing Committees shall be the Program Committee and Membership Committee.
Section 3. The President-elect shall be the chairperson of the Program Committee. All other committee Chairs shall be filled by appointment of the President with approval of the Executive Committee.
Section 4. The Program Committee shall develop scientific and educational programs for the SRA-NE and provide copies of the programs to the Secretary who shall in turn notify the membership.
Section 5. The Membership Committee shall advise the President on actions needed to build and maintain an adequate and stable SRA-NE membership.
Section 6. A Nominating Committee shall be convened each year to nominate, and to encourage SRA-NE members to nominate, candidates for Officers.
ARTICLE VIII: Meetings
Section 1. An annual business meeting of the SRA-NE shall be held in May or June of each year, at which time financial reports for the current year shall be reviewed and program plans for the following year shall be discussed. The time and place of the annual meeting, together with the agenda, shall be communicated to the membership at least 30 days prior to the meeting. Members shall be informed annually, in June or July of each year, of the financial status of the SRA-NE, and shall be provided with anticipated program plans for the following year.
Section 2. Meetings devoted strictly to scientific presentations, discussion, or information transfer shall be held each year. The frequency, format, and location of these meetings shall be decided by the Program Committee, with approval of the President and President-elect.
Section 3. Special meetings may be called by the President or other Officers at any time. SRA-NE members must be notified of such special meetings verbally or by email.
Section 4. Standing Committee meetings shall be held at least once per year at the discretion of the Chairperson.
Section 5. Meetings shall be conducted according to Robert's Rules of Order.
ARTICLE IX: Dues
Section 1. The dues shall be established by the Executive Committee and shall be reviewed annually.
Section 2. There shall be separate dues categories for full and associate members, and student members.
Section 3. Revisions of the dues categories may be made in the same fashion as amendments to these By-Laws (Article X).
ARTICLE X: Amendments
Section 1. These By-Laws or the Articles of Incorporation may be amended upon a two- thirds vote of full members in good standing, except that no such action shall be taken that would adversely affect the qualification of the Society under Section 501(c) (3) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States Internal Revenue law).
Section 2. Proposed amendments to the By-Laws or the Articles of Incorporation may be proposed by the Executive Committee or sent in writing to the Executive Committee at any time by any member. Any amendment endorsed in writing by 20 percent of full members in good standing shall be submitted for a vote of the entire membership at the next meeting of the members or by electronic ballot. Proposed amendments must be distributed to members at least 30 days prior to the vote.
ARTICLE XI: Duration and Dissolution
The SRA-NE shall continue as a corporation until a proposal for dissolution shall be passed by the Executive Committee and the SRA-NE membership. For purposes of notice and voting requirements, any such proposal shall be treated as an amendment to the Articles of Incorporation and shall comply with the provisions of Article X of these By-Laws.
Upon the dissolution of the corporation, the Executive Committee shall, after paying or making provisions for the payment of all of the corporation’s liabilities, dispose of all of the assets of the corporation in a manner in keeping with the purposes described in Article II (B) of these By-Laws. The assets shall be disposed of to an organization or organizations that (1) are organized and operated exclusively for educational or scientific purposes and (2) qualify as exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law), as the Executive Committee shall determine.